The 11th ELIXIR All Hands meeting will take place from 2 to 5 June 2025 in Thessaloníki, Greece. This is a highly anticipated annual event for members of the ELIXIR community from across the ELIXIR Nodes and collaborators from partner organisations. It is an opportunity to review ELIXIR’s recent achievements and activities, and to discuss future plans.

All Hands is a face-to-face meeting and the programme is focused on those attending in person. However, remote access to workshops will be possible, as well as limited access to the rest of the programme. These details will be confirmed closer to the event.

Workshop proposals call

The All Hands programme will include a series of engaging workshops selected from those proposed by the ELIXIR community. We welcome proposals from all ELIXIR Platforms, Communities, Focus Groups and Node Officers (Node, Technical and Training Coordinators). Workshops should address cross-cutting themes which benefit from collaboration across the ELIXIR ecosystem. 

Workshop format

Duration: 90 minutes
Capacity: Up to 25 workshops, running in parallel (up to five at a time)
Format: Hybrid (on-site participation by workshop leads, with remote attendee options)

Why submit a workshop proposal?

Workshops are an opportunity to:

Tackle a challenge that benefits from the input of specific cross-sections of ELIXIR (e.g. Platforms, Communities, Focus Groups, Projects and Node organisations)
Build connections between different sets of ELIXIR members, encouraging them to engage with activities across the organisation
Deliver actionable outcomes that support the ELIXIR Scientific Programme

As well as workshops, the programme will feature a smaller number of mini-symposia exploring higher-level topics. Workshops should complement rather than replicate these sessions by focusing on in-depth discussions and collaborative problem-solving rather than strategic planning.

Evaluation criteria

The All Hands Programme Committee will evaluate submissions based on the following criteria:

Demonstrate a clear alignment with at least one of the four Strategic Tiers (Science, Technology, Nodes and People)
Require collaboration across multiple ELIXIR groups (Platforms, Communities, Focus Groups) to address a shared scientific or technical challenge connected to ELIXIR’s core mission
Need dynamic input and interaction from participants, with a focus on collaborative problem-solving, discussion or brainstorming, rather than passive presentations
Have clear goals and a potential for meaningful outcomes relevant to the ELIXIR Scientific Programme and Commissioned Services

Requirements for workshop leads 

The lead and co-lead of each selected workshop are expected to attend the meeting in person, as attendance allocations will only be reserved for these two leads.
Other participants must register in the usual way, with the option to participate remotely.
Proposals must include a description of the session’s virtual components, ensuring meaningful engagement for remote participants.

Submission details

Word limit: 400 words
Platform: Submit via Oxford Abstracts
Key dates:

Call opens: 25 November 2024, 08:00 UTC
Call closes: 20 January 2025, 16:00 UTC

Don’t miss this opportunity to shape the future of ELIXIR through collaboration and by addressing shared challenges within the life science community.

Data privacy

Please see our Data Privacy document for more information.

Code of Conduct

    The ELIXIR Code of Conduct has been created to ensure that people at ELIXIR events can interact with each other in a respectful and safe environment. It provides ways you can voice your concern if you believe there has been a breach to this Code of Conduct
    The ELIXIR Code of Conduct will be in place at this event.